12 Wilkinson Business Park,
Clywedog Road South,
The Client: The company or individual requesting the services of Fotofire Limited.
Fotofire Limited: Primary designer/site owner & employees or affiliates.
Fotofire Limited will carry out work only where an agreement is provided either by email, telephone or mail. An 'order' is deemed to be a written or verbal contract between Fotofire Limited and the client, this includes telephone and email agreements.
Whilst every endeavor will be made to ensure that the website and any scripts or programs are free of errors, Fotofire Limited cannot accept responsibility for any losses incurred due to malfunction, the website or any part of it.
The website, graphics and any programming code remain the property of Fotofire Limited until all outstanding accounts are paid in full.
Any wms scripts, cgi applications, php scripts, or software (unless specifically agreed) written by Fotofire Limited remain the copyright of Fotofire Limited and may only be commercially reproduced or resold with the permission of Fotofire Limited.
Fotofire Limited cannot take responsibility for any copyright infringements caused by materials submitted by the client. We reserve the right to refuse any material of a copyrighted nature unless adequate proof is given of permission to use such material.
Any additions to briefs provided will be carried out at the discretion of Fotofire Limited and where no charge is made by Fotofire Limited for such additions, Fotofire Limited accept no responsibility to ensure such additions are error free and reserve the right to charge an according amount for any correction to these or further additions.
The client agrees to make available as soon as is reasonably possible to Fotofire Limited all materials required to complete the site to the agreed standard and within the set deadline.
Fotofire Limited will not be liable for costs incurred, compensation or loss of earnings due to the failure to meet agreed deadlines.
Fotofire Limited will not be liable or become involved in any disputes between the site owner and their clients and cannot be held responsible for any wrongdoing on the part of a site owner. eg. Any disputes re content/images that have been provided to us for inclusion on the site.
Fotofire Limited will not be liable for any costs incurred, compensation or loss of earnings due to the work carried out on behalf of the client or any of the clients appointed agents.
Fotofire Limited will not be liable for any costs incurred, compensation or loss of earnings due to the unavailability of the site, its servers, software or any material provided by its agents.
A deposit of 50% is required with any standard project and 50% for database driven projects before any design work will be carried out. This figure may be higher for new customers and is non-refundable.
Once a website has been designed and completed the final balance of payment is then due in accordance with our payment terms. There are no exceptions to this, i.e If the client decides they no longer want the site, as they have commissioned the work and paid a deposit they are still obliged to pay for the work that has been done. Non payment will result in legal action being taken if necessary.
Database, Application and E-Commerce Development
Fotofire Limited cannot take responsibility for any losses incurred by the use of any software created for the client. Whilst every care has been taken to ensure products are problem free and accurate, the ultimate responsibility lies with the client in ensuring that all software is functioning correctly before use.
Any scripts, applications or software (unless specifically agreed) written by Fotofire Limited remain the copyright of Fotofire Limited and may only be commercially reproduced or resold with the permission of Fotofire Limited.
Where applications or sites are developed on servers not recommended by Fotofire Limited, the client is expected to provide or seek any information,additional software,support or co-operation pertaining to the server required in order for the application to be correctly developed. Where large applications are to be developed, it is the clients responsibility to provide a suitable testing environment which is identical to the final production environment.
The client is expected to test fully any application or programming relating to a site developed by Fotofire Limited before being made generally available for use. Where "bugs", errors or other issues are found after the site is live, Fotofire Limited will endeavor (but is not obliged to) to correct these issues to meet the standards of function outlined in the brief.
Fotofire Limited will endeavor to ensure that any developed/designed site or application will function correctly on the server it is initially installed in and that it will function correctly when viewed with the web browsing software Microsoft Internet Explorer Version 6 and to an acceptable level with Mozilla browsers. Fotofire Limited can offer no guarantees of correct function with all browser software.
Whilst Fotofire Limited provide client website hosting, no guarantees can be made as to the availability or interruption of this service by Fotofire Limited cannot accept liability for losses caused by the unavailability, malfunction or interruption of this service, or for loss of turnover, sales, revenue, profits or indirect, consequential or special loss.
Fotofire Limited reserve the right to refuse to handle in any way, material which may be deemed offensive, illegal or in any way controversial, and also to terminate the hosting service should the necessity arise.
Payment of Accounts
A deposit is required from any new client before any work is carried out. It is the Fotofire Limited policy that any outstanding accounts for work carried out by Fotofire Limited or its affiliates are required to be paid in full, no later than 30 days from the date of the invoice unless by prior arrangement with Fotofire Limited.
Once a deposit is paid and work completed you are obliged to pay the balance of payment in full. We will contact clients via email and telephone to remind them of such payments if they are not received when due.
If accounts are not settled or Fotofire Limited have not been contacted regarding the delay, access to the related website may be denied and web pages removed, we will then pass such cases to the Small Claims Court to pursue payment, non payment can result in county court judgements (ccj's) being added to the clients credit rating.
Following consistent non payment of an invoice our Solicitors will contact the client in question, with a view to taking the matter further and if need be to seek payment through legal procedures, and if necessary court summons.
Domain Name Renewals
Domain names that we manage will automatically be renewed. If a client no longer wishes to keep a domain name then it is their responsibility to let us know in writing. All domain renewals must be paid in full.
We do not share or sell any of your details with third party companies, without your express permission and we will only email you or contact you about work related matters.
Anyone who experiences a problem with their web service provided by Fotofire Limited should raise the matter directly giving sufficient information to locate the material (such as a url) and clearly outlining the grounds for complaint.
Fotofire Limited will approach the individual responsible for the material in question with a view to resolving the matter to the satisfaction of the complainant.
Formal complaints procedure
The formal complaints procedure should only be used where the complainant feels that the nature of the complaint is too serious to be dealt with informally, or where a satisfactory conclusion has not been reached after following the informal procedure.
A formal complaint should be made in writing to Fotofire Limited, who will acknowledge receipt and ensure that the matter is looked into as soon as possible.
An initial response to any complaint can be expected within seven days of its receipt; a full and considered response to the complaint should be completed within 30 days and any subsequent remedy implemented with the minimum of delay.